Accounting for expense reimbursement is a frequent problem in many companies. The process can generate many doubts and stress among employees, eroding the relationship between managers and subordinates. Many people do not know how to do it or do it wrongly and end up having problems in the future.

To avoid this wear and tear and have a good control of your team’s expenses, a great solution is the expense reimbursement applications made with Power Apps. With them it is possible to control expenses such as: parking, fuel, meals and corporate trips, without the need to put all of that on paper.

What is Power Apps

Power Apps is a simple business application development service from Microsoft. Through intuitive visual tools that do not require codes, the so-called Low-Code and No-Code development platforms.

It basically connects to a data source inside or outside the company and organizes it in the form of an application. This can be accessed anywhere and on any device, whether desktop, tablet or mobile.

In addition to allowing the creation of a wide range of applications, Power Apps inspires the transformation of manual and outdated processes into modern and digital processes. Thus, the company saves time and money.

What we can do with Power Apps

With Power Apps and its advanced set of tools, you can create high-productivity applications. Thus solving business problems, such as reimbursement of expenses, budgets and employee vacation requests.

Platform applications help from business analysts to professional developers, allowing them to work together more efficiently.

In addition, Power Apps has a number of free and paid connectors. In other words, wide possibilities of integration with other services, such as Outlook, OneDrive, SharePoint, SQL Server, Power BI, Social Networks, Excel, among others.

Reimbursement of corporate expenses in Power Apps

In the video below, we can see a simulation made in a refund application created by the QDOIS Digital Workplaces team. In it, expenses with parking, fuel, accommodation and meals can be computed.

First, the employee selects the approver and adds the description. Then, add the date, category, amount and details of the expense and, finally, the photo of the invoice.

When sending, the amount with description and invoice attached is saved in a data storage repository. In this case SharePoint Online, another service that is part of Office 365.

The application has two fronts, one for administrators, who can approve or reject the requested expenses, in addition to requesting reimbursement. The other serves other employees, who can add their expenses to be reimbursed.

When an expense is requested, the approver receives a notification. The format can be e-mail, notification for finance, or other ways that best serve the team. This flexibility is one of the great advantages of the platform.

Notifications are created from workflows, which are executed from another service present in Office 365, Power Automation (formerly Flow).

You can see below the screen of the administrator’s device, to approve or disapprove the expense, with all the details recorded by the employee

With Power Platform applications, it becomes possible to digitize manual and complex processes, optimizing institutions’ time and resources! To choose the best plan for your company, just click here..